SANTA CRUZ: OFFICE OF THE CAMPUS PROVOST AND
EXECUTIVE VICE CHANCELLOR

July 2, 2012

Chair, Academic Senate
Chair, Student Union Assembly
Chancellor
Chief Campus Counsel
Deans
Director, UCO Lick
President, Graduate Student Association
University Librarian
Vice Chancellors
Vice Provosts

Re: Rescission of Campus-Specific Meal and Refreshment Policy

Colleagues:

I'm writing to notify you of immediate changes to UCSC's meal and refreshment policy.

Last fall I requested that Internal Audit and Advisory Services conduct a review of campus travel
and entertainment policy, procedures, and practices. The review occurred during the rollout of
revised processes for entertainment and business meal related expenses.

The review revealed that the revised processes clarified roles and responsibilities and
standardized procedures. However, the review further noted that the UCSC campus policy was
more restrictive than the systemwide policy, and in many cases divisions had additional
restrictions. These additional restrictions limited the efficacy of the newly revised processes.

Therefore, I am rescinding the campus-specific meal and refreshment policy effective today,
July 2, 2012. UCSC will comply with UC BFB BUS-79- Expenditures for Entertainment, Business
Meetings, and Other Occasions, thereby enabling simplified processes while maintaining
appropriate divisional control and accountability. The systemwide policy can be found at:
http://www.ucop.edu/ucophome/policies/bfb/bus79.pdf

Please communicate this policy change broadly within your areas of responsibility.

Sincerely,

 Alison Galloway
Campus Provost and
Executive Vice Chancellor

cc: Associate Chancellor Sohni
     Campus Controller Lew
     Audit Director Long

UNIVERSITY OF CALIFORNIA- (Letterhead for interdepartmental use)