University Policies

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Compiled by the Policy Coordinator, this page presents official policies of the University of California and the University of California, Santa Cruz. This is a work in progress. So if you can't find what you are looking for contact us and we'll help you find it!

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Search by Topic

Academic Affairs
Academic Senate
Audit
Business and Finance Administration
Contracts and Grants Administration
Development Administration
Facilities Administration
Financial and Accounting
Health and Safety
Human Resource Policies
Information Technology
Planning, Space Management, and Budget Administration
Privacy and Access to Information
Purchasing and Material Management
Regental Policy
Student Affairs Administration
Student Services Administration

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Academic Affairs

• UC Policy on Copyright Ownership
  
• UC Policy and Guidelines on the Reproduction of Copyrighted Materials for Teaching and Research
  
• Other UC Academic Policies related to research
  

Academic Senate Administration

• UC Academic Senate Manual
  
• Santa Cruz Division Academic Senate Manual (Table of Contents)
  

Audit

• Conflict of Interest
  

Business and Finance Administration

• Policy on Copyright Ownership
  
• UC Accounting Manual
  
• UC Business and Finance Bulletins
  
• UC Records Disposition Schedules Manual
  

Contracts and Grants Administration

• UC Contract and Grant Manual
  
• Other UC Contracts and Grants Policies and Procedures
  
• Audits of Institutions of Higher Education and Other Non-Profit Institutions (OMB Circular No. A-133)
  
• Cost Principles for Educational Institutions (OMB Circular No. A-21)
  
• Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations (OMB Circular No. A-110)
  
• Selected UC Technology Transfer Policies and Reports
  

Development Administration

• UR0001: Policy on the Administrative Fee on Gifts Made to the University of California, Santa Cruz (Regents) and the UC Santa Cruz Foundation (January 1, 1983, Revised July 1, 2010) (pdf)
• UR0002: UCSC Policy and Guidelines for Support Groups (July 1, 1994, Revised July 1, 2012) (pdf)
  
• UC Development Policy Manual -- 1989, revised 1992. This reference manual is under revision (contact June.Smith@ucop.edu for current information).
  
• UC Policy and Administrative Guidelines on Support Groups, Campus Foundations, and Alumni Associations
  

Facilities Administration

• SPS0001: Key Control and Access (May 6, 1997) (html)
  
• SPS0003: Installation and Use Of Security Alarms (May 7, 1997, revised January 16, 2002) (html)
  
• UC Facilities Management and Construction Manual
• UC Facilities Manual (List of UCSC Recipients)
  

Financial and Accounting

• ACG0006: Advanced Payment for Vendors (May 7, 1997) (html) (pdf)
  
• ACG0012: Campus Cashiering, Check Cashing, and Returned Checks (July 1, 1997) (html) (pdf)
  
• ACG0024: Employee Emergency Loan Policy (March 17, 2004) (pdf)
  
• ACG0025: Credit Card Merchant Policy (March 17, 2004, revised April 19, 2011) (pdf)
  
• ACG0026: Authority to Suspend or Revoke Access to Financial Information System (pdf) (March 17, 2004)
• ACG0027: UCSC Bank Account Policy (August 23, 2007) (pdf)
  
• ACG0028: Departmental Billing and Receivables Policy (November 1, 2009) (pdf)
  

Health and Safety

• EHS0001: Smoking on Campus (May 7, 1997) (html) (pdf)
  
• EHS0020: Fire Protection (October 13, 1997) (html) (pdf)
• EHS0015: UCSC Campus Water Protection Policy (July 1, 2010) (html) (pdf)
  
• SPS0005: Non-Research Animals on Campus(June 10, 1997, revised July 12, 2000, October 31, 2003 ) (html) (pdf)
  

Human Resources Policies

Academic Personnel Policies

• UC Academic Personnel Manual
  
• UC Santa Cruz Campus Academic Personnel Policies & Procedures
  

Staff Personnel Policies

• UCSC Sexual Harrassment Policy  
  
• UC Administrative and Professional Staff Policies
  
• UC Guidelines for Academic and Staff Affirmative Action Compliance Programs for Minorities and Women, Individuals with Disabilities, and Special Disabled and Vietnam Era Veterans
  
• UC Labor Contracts
  
• UC Nondiscrimination and Affirmative Action Policy Regarding Academic and Staff Employment
  
• Nondiscrimination and Affirmative Action Policy Statement for Publications Regarding Employment Practices
  
• UC Personnel Policies for Staff Members
  
• UC Staff Personnel Policies
  

Information Technology

• UC Electronic Communications Policy
• UCSC Implementation of UC Electronic Communications Policy (UCSC ECPI)
• IT0001: HIPAA Security Rule Compliance Policy (December 20, 2006; revised December 1, 2010) (html)
• IT0002: UCSC Password Policy (February 11, 2007; revised October 4, 2011) (html)
  
• IT0003: Policy for Acceptable Use of UCSC Electronic Information Resources (Acceptable Use Policy) (November 19, 2008; revised October 4, 2011) (html)
  
• IT0004: UCSC Minimum Network Connectivity Requirements Policy (March 4, 2009; revised October 4, 2011) (html)
• IT0005: UCSC Information Security Log Policy (June 10, 2012) (html)
• For other IT-related policies and procedures, please see http://its.ucsc.edu/policies/
  

Planning, Space Management, and Budget Administration

• UC Planning and Budget Manual (List of Recipients)
  
• UC Santa Cruz Space Management Principles (pdf)
  

Privacy and Access to Information

• Information Practices Act of 1977
  
• California Public Records Act
  
• UC Business and Finance Bulletin, RMP-8: Legal Requirements on Privacy and Access of Personal Information
  
• UCSC Administrative Procedures Applying to Disclosure of Information from Student
  
• Summary of the HIPAA Privacy Rule
  

Purchasing and Materiel Management

• MM0001: Purchasing Common Goods and Services (May 7, 1997) (html) (pdf)
  
• MM0002: Purchasing Conduct and Ethics (May 7, 1997) (html) (pdf)
  
• MM0003: Employee-Vendor Relationships and Conflict of Interest (June 12, 1997) (undergoing revision)
  
• Itemized Receipts for Business Meetings and Entertainment Expenses
  (April 20, 2009) (pdf)
• EVC001: Campus Alcoholic Beverage Policy for UCSC Sponsored Events (December 1, 2010) (pdf)
  

Regental Policy

• Bylaws and Standing Orders of the Regents
  
• Policies of the Regents
  

Student Affairs Administration

• SA0001: UC Santa Cruz Service Animal Policy (May 23, 2008) (pdf)
  
• SA-0002: Child Care Access Policy (December 12, 2006) under revision. (pdf)
  
• UC Guidelines for Implementation of University Policy on Undergraduate Admissions
  
• UC Policies on Campus Activities, Organizations, and Students
  
• UC Policy on Undergraduate Admissions by Exception
  

• Other UC Presidential Policies
  

Student Affairs Administration

• SS0001: UCSC Policy and Procedures Governing Campus Elections (September 1, 2012)