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Fire Protection: EHS0020
Issue Date: October 13, 1997


Fire Protection

(Policy EHS0020)

I. Purpose of the Policy

An effective, comprehensive Fire Protection Program is essential to protect the
campus community from injuries, deaths, business interruption and property
damage resulting from fires and related perils. The Fire Protection Program is
intended to ensure reasonable and consistent protection for persons and property
in, on, and exposed to UCSC–administered properties in conformance with
California statutes, regulations and University policy.
The UCSC Fire Protection policy delineates authority and overall responsibilities,
as well as general implementation responsibilities with regard to the Fire
Protection Program. The Fire Protection policy ensures that:
· No threats to the public health or welfare will result from fires occurring at
UCSC.
· There will be no hazards to employees, students, staff and faculty from fires
and related perils.
· No University programs will suffer unacceptable impacts as a result of fire or
accidental explosions.
· Property damage will be held to a minimum.
This policy requires adherence to, and compliance with, all applicable laws,
regulations, codes, standards, guides, policies and good practices pertaining to fire
safety and protection.

II. Detailed Policy Statement

A. Responsibilities and Authority

1. The Chancellor has ultimate responsibility and therefore sets policy for safety
    at the campus including fire protection. The Chancellor interprets the
    requirements placed upon the University of California by the State of
    California for the operation of the campus and ensures the implementation
    and enforcement of the campus Fire Protection Program.

2. The Vice Chancellors are directly responsible for ensuring that units
    accountable in specific elements of the Fire Protection Program fully comply
    with their area of responsibilities.

3. The Deans, Department Heads, and Institute/Laboratory Directors are
    responsible to ensure that all proposed facilities, facility alterations/remodels,
    operations, apparatus, equipment and hazardous materials within their area of
    responsibility are reviewed for compliance with all applicable protection
    requirements and are so approved by the Chief of the Fire Department.

4. The Chief of the Fire Department in accordance with a negotiated
    Memorandum of Understanding (MOU) between the California State Fire
    Marshal’s (CSFM) office and the University of California, is appointed by the
    CSFM to serve as the Designated Campus Fire Marshal (DCFM) and
    delegated the authority to act as the State Fire Marshal. The DCFM is
    designated as the authority having jurisdiction (AHJ) in the interpretation and
    application of fire protection codes and regulations and authorized to enforce
    applicable fire and life-safety codes, laws and regulations on campus, and UC
    Santa Cruz–administered facilities. The DCFM is authorized to suspend
    unsafe operations or activities and has the responsibility for ensuring
    compliance with all fire protection requirements including but not limited to:

a. The storage, handling, and use of explosive, flammable, combustible,
    toxic, corrosive, and other hazardous materials.

b. The maintenance of exits, fire resistive construction and assemblies, fire
    alarm systems, and fire extinguishing systems and equipment.

c. The prevention and elimination of fire and life-safety and panic hazards.

d. The review and approval of all campus construction and alteration plans
    and specifications including fire protection and alarm systems, buildings,
    structures and utilities.

e. The inspection of all campus construction projects prior to use or
    occupancy.

f. The issuance of “stop orders” when construction work is done contrary to
   the provisions of the building or fire protection codes, standards, or
   regulations.

    The Chief of the Fire Department is also responsible for managing the
    University Fire Department to ensure the expeditious control of fires and
    rescue emergencies at the campus and cooperate with other jurisdictions, as
    appropriate.

5. The Public Information Officer is responsible to develop and release
    incident information to the media, the public, and others as directed by the
    Incident Commander during major emergencies and campuswide disasters.
    The Public Information Officer coordinates the dissemination of directional
    information to the campus community and maintains the emergency
    information hotlines.

6. The Director of Environmental Health and Safety (EH&S), in conjunction
    with the Fire Chief, is responsible for hazardous materials management,
    including spill response.

7. The Assistant Vice Chancellor of Physical Planning and Construction
    (PP&C) is delegated the powers and duties of a Building Official as described
    in the California Building Code (CBC) and is responsible, in conjunction with
    the DCFM, for assuring compliance with all fire protection requirements
    pertaining to the design, erection, construction, enlargement, alteration,
    repair, moving, removal, demolition, conversion, occupancy, equipment, use
    of all campus buildings, structures, and utilities. The Building Official, in
    conjunction with the DCFM, is authorized to issue “Stop Orders” when work
    is being done contrary to the provisions of the CBC or any other adopted fire
    protection code, standard or regulation.

8. The Director of Physical Plant is responsible to maintain fire alarm and
    extinguishing systems in accordance with adopted state and national fire
    codes and standards. The Director of Physical Plant is also responsible for the
    campus Vegetation Management Program (VMP) for fire hazard reduction
    and abatement.

9. The Chief of University Police is responsible to ensure compliance with
    national recognized standards and practices pertaining to the facility,
    operations, and maintenance of an Emergency Communications Dispatch
    Center to effect efficient, safe and rapid dispatch of emergency response units.

10. The Facility Manager/College Administrative Officer (CAO) is
      responsible, within his or her area of responsibility, to ensure that residential
      students, staff and employees are provided with required fire and life-safety
      training and education to maintain awareness of fire safety practices,
      emergency procedures and recognition of unsafe acts or unlawful acts. The
      Facility Manager/CAO is also responsible to ensure that all fire protection and
      life-safety systems under his or her control are properly maintained in
      accordance with adopted state and national fire codes and standards.

11. The Manager of Insurance and Risk Management assists the campus in the
      identification of liability exposures due to fire, administers fire damage
      insurance and self-insurance claims on behalf of the campus, acts as a campus
      liaison with insurance companies, and acts as a campus resource for the
      rehabilitation of fire-damaged properties and continuation of essential campus
      operations in the event of fire or related peril.

B. Implementation

1. Senior Administrative Officers

a. Provide and maintains necessary fire protection staff and resources to
   develop and maintain the Campus Fire Protection Program.

b. Minimize the potential for the occurrence of fire or related perils.

c. Ensure the safety of UCSC employees, staff, students, and faculty in the
   event of fire or related peril.

2. Fire Department

a. Responds to all emergency calls received by the Emergency Dispatch
   Center including but not limited to medical aid, hazardous materials
   response in conjunction with EH&S, rescue and fire suppression.

b. Coordinates emergency response activities, procedures and protocol with
    local fire agencies.

c. Investigates the cause, origin, and circumstances of fires and explosions.

d. Develops Pre-Incident Plans to ensure that proper fire fighting tactics and
   strategies are employed at designated target hazards on campus.

e. Conducts fire and life-safety inspections of campus buildings, facilities
    and laboratories.

f. Services and tests fire alarm systems, fire suppression systems, and
   portable fire extinguishers.

g. Services, inspects, tests and maintains fire hydrants.

h. Trains campus employees, staff, faculty, and students in fire and lifesafety,
    first-aid and CPR, disaster preparedness and fire extinguisher
    operation.

i. Conducts Emergency Evacuation Drills.

3. Environmental Health & Safety

a. Reviews and inspects campus operations and activities and refers
    observed fire safety violations to the Fire Chief for corrective action.

b. Responds, in conjunction with the Fire Department, to hazardous
   materials spills and/or releases to manage, control, and mitigate the
   incident to a safe condition.

4. Physical Planning and Construction

a. Ensures compliance with University’s Facilities Manual.

b. Develops and maintains the Campus Standards Manual.

c. Ensures all campus construction projects comply with all applicable fire
   and life-safety regulations, including but not limited to fire department
   access, fire flow requirements, exiting, fire-resistive construction, and fire
   suppression and alarm systems.

d. Ensures that all campus projects are approved by the DCFM prior to
    construction or alteration.

e. Ensures that all campus construction projects are inspected and approved
    by the DCFM prior to use or occupancy.

5. Physical Plant

a. Inspects, tests and maintains all campus fire alarm systems including but
    not limited to automatic and manual initiating devices, flow and tamper
   switches, horns and/or bells, circuitry, supervisory and monitoring panels
   and devices in accordance with frequency and procedures and prescribed
   in NFPA 72.

b. Ensures that campus construction projects are approved by the DCFM
   prior to construction or alteration.

c. Ensures that all campus construction projects are inspected and approved
   by the DCFM prior to use or occupancy.

d. Inspects and maintains campus exit signs, emergency lights and stand-by
   generators in accordance with the frequency and procedures as prescribed
   in NFPA 101.

e. Inspects and maintains all fire protection suppressions systems and
    standpipes in accordance with Title 19, California Code of Regulations.

f. Inspects and maintains all campus fire mains, fire pumps, water tanks,
   underground street valves, and pressure-reducing valves in accordance
   with NFPA 25.

g. Develops and manages the Campus Vegetation Management Program
    (VMP) to prevent the uncontrolled growth of flammable vegetation
    surrounding campus buildings and structures.

h. Maintains campus fire trails and access ways to permit fire engine access
    in wildland areas.

6. Housing, Dining, and Child Care Services

a. Provide fire safety and emergency notices, information, literature, and or
    flyers to student residents, and housing staff.

b. Conduct fire safety inspections of residential units in accordance with the
    Housing Service’s Residential Safety Inspection Program.

c. Coordinate fire evacuation drills and exercises annually with the Campus
   Fire Department.

d. Ensure training for residential and maintenance staff in fire safety, firstaid
    and CPR, and fire extinguisher use.

e. Clean and maintain smoke detectors in accordance with manufacture’s
    instructions.

f. Ensure all fire suppression and alarm systems under their jurisdiction are
   properly serviced and maintained in accordance with NFPA 72 and Title
   19, California Code of Regulations.

7. Insurance and Risk Management

a. Serves as liaison with insurance carrier(s) relating to fire safety issues in
    consultation with UCSC Fire Chief and Principal Officers.

b. Participates in selected fire safety and hazard assessments inspections and
   develop recommendations to mitigate or reduce University liability risks.

C. Fire Protection Codes, Regulations and Standards

The following regulations, codes, and standards are adopted and incorporated
as part of the campus Fire Protection policy (copies of these documents are
available at the Fire Department):

· Title 19, California Code of Regulations

· California Building Code

· California Fire Code

· California Electrical Code

· California Mechanical Code

· California Plumbing Code

· California Health & Safety Code

· National Fire Codes, National Fire Protection Association (NFPA)

· NFPA Fire Protection Handbook, latest edition

· California Laws Relating to Fires and Fire Fighters

· International Urban-Wildland Interface Code

III. Definitions

Authority Having Jurisdiction (AHJ). The authority having jurisdiction (or
  his/her authorized representative) determines the interpretation and application
  of fire protection requirements as adopted by the CSFM. At UCSC the Fire
  Chief/DCFM is delegated the responsibility and authority as the AHJ by the
  CSFM’s Office.

CSFM. The California State Fire Marshal’s (CSFM) Office is the AHJ for the
  University of California.

DCFM. The Designated Campus Fire Marshal (DCFM) is a campus
  representative appointed by the CSFM’s office and is delegated the responsibility
  and authority to enforce fire and life-safety requirements on campus and UCSC–
  administered facilities.

Incident Commander. The Incident Commander has overall responsibility for
  management of emergency incident activities, including development,
  implementation and review of strategic plans. The first response “officer” (fire
  or police) is the initial Incident Commander of the incident.

NFPA. The National Fire Protection Association (NFPA) is a nationally
  recognized fire protection association that develops fire protection codes, and
  standards.

IV. Getting Help

The campus Fire Department provides training and assistance to campus units
(including help with completing forms, carrying out procedures, or interpreting
policy).

If you need help with ...  Contact ...
...emergencies  9-1-1.
...campus emergency information Call 459-INFO and/or listen to KZSC
88.1 for public announcements.
...non-emergency inquiries  Unit Coordinator, Fire Department,
x93473.
...CPR/first-aid training Unit Coordinator, Fire Department,
x93473.
...fire extinguisher training  On-Duty Fire Captain, x92344.
...evacuation drills  On-Duty Fire Captain, x92344.
...building & fire code issues  Fire Chief, x92343.
...disaster preparedness  Fire Chief, x92343.

 

V. Applicability and Authority

This Fire Protection policy applies to all campus departments.

This is a new policy and thus supersedes any campus practice in existence prior to
its effective date.

The campus fire chief is the campus authority for the Fire Protection policy. This
policy was reviewed and approved by the Chancellor on October 13, 1997. Next
review date is July 1999.

VI. Related Policies/References for More Information

References

See section II.C. (Fire Protection Codes, Regulations and Standards) of this
policy.


UC Santa Cruz Policy

Fire Department                                                                                              fdchief@cats.ucsc.edu; (408) 459-3473