SMOKE & TOBACCO-FREE POLICY: EHS0016
EFFECTIVE DATE: JANUARY 1, 2014
LAST REVISION DATE: 10/28/13
NEXT REVIEW DATE: 1/1/16
UC SANTA CRUZ Smoke & Tobacco-Free Policy
Issuing Officer: Vice Chancellor, Business and Administrative Services
Responsible Department: Environmental, Health & Safety
1. Yudof to Chancellors, Smoke Free Policy (1/9/12)
2. University of California Smoke & Tobacco Free Policy (draft, 10/1/13)
I. PURPOSE OF POLICY
In a letter, dated January 9th, 2012, President Yudof announced to all Chancellors that the University of California (UC), as a national leader in healthcare and environmental practices, that all UC campuses, buildings, and owned/operated properties will be smoke and tobacco-free environments effective January 2, 2014. Each campus was charged to develop campus specific policies and procedures to implement the smoke and tobacco free directive.
Implementation of the UC Santa Cruz Smoke & Tobacco Free Policy on January 1, 2014 is pursuant to the University of California Presidential directive. The policy meets the minimum standards as introduced in the UC Smoke and Tobacco Free Policy (draft, 10/1/13).
For the purposes of this Policy, the following definitions shall apply:
Members of the University Community - includes academics, staff, students, volunteers, contractors and visitors.
Smoke/Tobacco Free - means that smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products and the use of e-cigarettes is strictly prohibited on all University Controlled Properties (including parking spaces) and all vehicles. This also includes all residential space with the exception of employee owned housing.
Smoking - means inhaling, exhaling, burning, or carrying of any lighted or heated tobacco product as well as smoking substances that are not tobacco, such as marijuana, and the use of smoking instruments.
Tobacco Product - means any form of tobacco, including but not limited to cigarettes, cigars, pipes, water pipes (hookahs, bongs), and all forms of smokeless tobacco products including but not limited to chew, snus, snuff, sticks, strips, orbs and unregulated nicotine products (e.g., “e-cigarettes”).
Tobacco Use - means the act of using any tobacco product, including but not limited to cigarettes, cigars, pipes, water pipes (hookahs, bongs), and all forms of smokeless tobacco products including but not limited to chew, snus, snuff, sticks, strips, orbs and unregulated nicotine products (e.g., “e-cigarettes”). Also, including but not limited to smoking, chewing, spitting, inhaling, ingesting, burning, or carrying any lighted or heated tobacco product.
UCSC Controlled Property - means a) all University property operated as part of the UCSC Campus, including campus buildings, residential facilities, structures and facilities, parking structures and surface lots, and grounds, including undeveloped areas; and b) all off-campus University owned or leased property or facilities operated by UCSC staff or academics in support of UCSC administrative, teaching, research or other public service functions. Includes buildings, athletic and entertainment facilities (both indoors and outside), sidewalks, roadways, parking lots, and grounds. This includes University owned, rented or leased vehicles and also applies to personal vehicles while parked on University property. This applies to all housing and residential facilities including Provost/College houses with the exception of employee owned housing. Leased facilities include those properties where the University has a 100% ownership interest or an exclusive lease interest.
III. POLICY STATEMENT
Effective January 1, 2014, smoking and all other tobacco use is not permitted at UC Santa Cruz and on any UCSC controlled property. All smoking, use of smokeless tobacco products and the use of unregulated nicotine products is prohibited. The use of marijuana is prohibited under federal regulations. The sale, advertising, promotion, or distribution of Tobacco Products is also prohibited.
This policy applies to all members of the UC Santa Cruz community including academics, staff, students, student organizations, volunteers, contractors, visitors and anyone on university controlled properties. The smoke & tobacco free policy also covers all University parking lots and residential space with the exception of employee-owned housing. The policy is also applicable to all vehicles when on University property and to University controlled vehicles wherever in use.
Compliance with this Policy is grounded in informing and educating members of the University community and visitors about the Policy and encouraging those who use tobacco products to seek treatment for tobacco dependence. In order to maintain a smoke & tobacco free environment, notifying others about the Policy will be an ongoing effort to enhance awareness of and foster compliance with this Policy.
Noncompliance with the policy is handled in accordance with Staff Human Resources and Academic Personnel Policies and Procedures, Student Code of Conduct and other applicable University regulations or policies, lease agreements and vendor contracts. Through the authority provided in California Government Code 7597.1, the governing bodies of the University of California have the authority, in establishing policy for smoking and tobacco use, to set enforcement standards. Fines will be established for violations of the policy; fines shall not exceed $100.00 per violation.
The University’s expectation is that all academics, staff, students and visitors to campus will adhere to this policy. Academics, staff and students have a collective responsibility to promote the safety and health of the campus community and therefore share in the responsibility of enforcement. Individuals observed using tobacco should be reminded in a respectful manner of the university policy. Department and unit heads are responsible for ensuring that academics, staff, students, and visitors are informed of and comply with this policy. Questions should be directed to the Office of Environmental, Health and Safety.
There will be no reprisal against anyone seeking assistance in enforcing this policy.
V. APPLICABILITY AND AUTHORITY
The Smoke & Tobacco Free Policy, applies to all academics, staff, students, volunteers, contractors, and visitors to all UC Santa Cruz controlled properties with the exception of employee-owned housing.
This Policy supersedes any and all previous campus policies, regulations and procedures regarding the use of tobacco, tobacco free products and smoking that may have been previously implemented by campus agencies.
The campus Vice Chancellor for Business and Administrative Services is the campus authority for the Smoke & Tobacco Free Policy. This Policy was reviewed and approved by Campus Provost/Executive Vice Chancellor, Alison Galloway and is effective on January 1, 2014. Next review date is January, 2016.
VI. EXCEPTIONS TO POLICY
Exceptions to the UC Santa Cruz Smoke & Tobacco Free Policy may be granted for the following reasons:
1. Research involving tobacco or tobacco products, or tobacco use for educational or clinical purposes upon review and written pre-approval as specified by the UCSC Office of Research and the Office of Environmental Health and Safety.
2. For traditional ceremonies by recognized cultural and religious groups with prior approval of the sponsoring department, the Office of Environmental Health and Safety, and the Fire Marshal. Ceremonial use is defined as tobacco use for ritual, healing and/or traditional purposes in religious, cultural or ethnic events.
3. For theatrical productions requiring the appearance of smoking, upon request of the sponsoring department and review and approval by the Academic Dean, the Office of Environmental Health and Safety and the Fire Marshal.
4. For property acquired or received by gift or bequest after the effective date of this policy, the provision of this policy shall apply (i) 30 days following the date of such acquisition or receipt, if the property is then unoccupied; or (ii) if the property is occupied at the time of acquisition or receipt, 30 days following the expiration of such pre-existing occupancy agreement.
Each member of the UCSC community, including academics, staff, students, student organizations and volunteers, are responsible for observing and adhering to the Smoke & Tobacco Free Environment Policy.
Vice Chancellors, Deans, and Unit/Department Heads have the responsibility to:
Ensure that academics, staff, students, student organizations and visitors within their area are informed of the Policy and that they comply; this includes:
Ensure that the Policy is prominently posted and noted in handbooks, websites, catalogs, and in academics, student and staff recruitment materials within their area of responsibility;
Promote the Policy and resources to employees and students within their respective areas, including incorporating the Policy in appropriate student or employee recruitment or orientation programs; and ensuring that visitors who may attend programs or events, or are retained to stage events sponsored by the department, are notified of the Policy and UCSC's requirement that all such visitors comply with the Policy. In addition, all volunteers, trainees, vendors, contractors, and supplemental staff employed through contract agencies must be made aware of and be required to adhere to this Policy.
Enforce the Policy as appropriate or seek assistance with enforcement when needed.
Managers, supervisors and administrative officers are encouraged to answer questions and concerns by their employees and constituents regarding this Policy. Concerns related to application of this Policy should be forwarded to the responsible department head for coordination with the Office of Environmental Health and Safety.
As a leader in higher education, the University of California has a role promoting health-enhancing behaviors. The Surgeon General of the United States has determined that cigarette smoking is the leading preventable cause of illness and premature death in the nation. Moreover, research indicates that non-smokers who are regularly exposed to passive (secondhand) tobacco smoke are also at increased risk of illness. Passive smoke appears to be especially deleterious to the health of certain populations, including the elderly, children and individuals with allergies, asthma, respiratory disease, or cardiovascular disease. For these reasons, the Surgeon General has urged employers to implement broad-based health promotion programs with special emphasis on smoking cessation. The response to the Surgeon General's advice and the medical evidence has been an overwhelming trend toward protection of the health and safety of non-smokers.
In January, 2012, UC President Yudof mandated that the UC Chancellors create a smoke free environment on all UC campuses and medical centers within 24 months. Smoke-free was defined by President Yudof as meaning that smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e.g., “e-cigarettes”) would be strictly prohibited in indoor and outdoor spaces, including parking lots, residential space, and the Medical Center campuses. This policy applies to all UC facilities, whether owned or wholly leased. Sale and advertising of tobacco products are also prohibited in University owned and occupied buildings.
By implementing a Smoke & Tobacco-Free Campus Policy, UC Santa Cruz is seeking to enhance the health of our students, academics, staff and visitors.
IX. EDUCATION AND OUTREACH
Adherence to the Policy is the responsibility of all academics, staff, students and visitors. Violations of the policy will be addressed first though educational methods followed by corrective measures described below. An education and outreach campaign—including resources and referrals for cessation assistance—will be conducted prior to implementation of the Policy on January 1, 2014, and will continue thereafter.
Effective implementation depends on the respect and cooperation of all members of the University community. In an ongoing effort to enhance awareness and encourage a culture of alignment with the Policy, members of the campus community are encouraged to respectfully inform others about the Policy.
X. CESSATION RESOURCES
In addition to providing a healthy learning and work environment, the University is committed to supporting healthy behaviors. Acknowledging that tobacco is highly addictive, the University offers the following resources to assist its community member in ceasing any use of tobacco products:
Students: Student Health Center has Cessation Programs for students
Faculty & Staff: The various employee health insurance programs provide options for cessation support. Additionally, the UC Living Well Program is a resource for University employees.
Visitors and Campus Guests: The various help lines and websites are available to students, staff, faculty and the general public.
California Smokers’ Helpline
The California Smokers' Helpline is a telephone program that can help you quit smoking. Helpline services are free, funded by the California Department of Health. The Helpline has been in operation since 1992. Every month, thousands of Californians call and receive help.
Santa Cruz County Tobacco Education Coalition
An advocacy group that promotes a tobacco-free lifestyle and environment. The Coalition was formed in 1985 and is currently funded by Proposition 99, the sales tax on cigarettes. The Coalition consists of community organizations as well as concerned grandparents, ex-smokers, and people who have lost a loved one to smoking.
An online, interactive quit site developed by the Massachusetts Department of Public Health. The Quit Wizard will help you assess your risk factors, set a quit date and keep you smoke free. Other features include success stories, expert advice and a bulletin board. There are many language options including Spanish, Korean, Chinese, Haitian-Creole, Russian and Portuguese.
This site allows you to set goals, design your own personalized quit plan, find out about nicotine replacement therapy and read up on quitting options. There is a smoking cessation support group and articles on the latest news, like facts about nicotine water.
Questions concerning this Policy should be referred to the Office of Environmental Health and Safety at
For information specific to the Policy implementation, please visit http://tobaccofree.ucsc.edu/
RISK AND SAFETY SERVICES