Authority to Approve the Sale, Trade-In, or Transfer of Surplus Property and to Allocate Proceeds
(Delegation of Authority SCDA-MM0005)
I. Delegation Summary
Delegated To: Director, Materiel Management
Scope of Delegation: This authority applies to (1) determining the method of disposition of surplus property, (2) if materiel is to be sold, allocating the proceeds from the sale, (3) if materiel is to be sold, selling the materiel to UC employees or near relatives, or, (4) donating the excess materiel to educational institutions, other governmental bodies, or non-profit organizations. Excluded from this delegation are transfer of federally funded, University-owned goods to be transferred to other educational institutions, governmental bodies, or non-profit organizations.
Delegated By: Vice Chancellor--Business and Administrative Services
Effective Date: May 20, 2002
II. Detailed Delegation
It is inevitable that certain materiel and equipment owned by the University will become obsolete or excess to the unit’s or University’s needs. University property, which is released, must be in excess of current and projected needs of the unit. Once declared surplus by the unit head/principal investigator, in accordance with Business and Finance Bulletins A-51 and BUS-38, effective immediately, the Director, Materiel Management is authorized to dispose of excess equipment as follows:
1. Method of sale: to determine the method of disposal, e.g., approve the sale, trade-in, or transfer.
2. Allocation of Proceeds (if material is to be sold): to allocate the net proceeds to the account of the unit releasing the property.
3. Donating the surplus materiel: to donate surplus materiel to educational institutions, other governmental bodies, or non-profit organizations when it is determined that the market value of the excess materiel is below the costs required for handling, record keeping, storage, and other costs associated with trade or sale. Materiel which may be donated includes:
i. Laboratory furniture, fixtures, equipment and supplies
ii. Office furniture, fixtures, equipment and supplies
iii. Residential furniture, fixtures, equipment and supplies
iv. Food service furniture, equipment, fixtures and supplies
v. Audio/visual equipment and supplies
vi. Health and safety furniture, equipment and supplies
vii. Recreation equipment, toys, games, sporting and athletic goods
Note: The University may not calculate public relations benefits in connection with a donation where materiel can be sold at greater financial advantage to the University.
The Vice Chancellor--Business and Administrative Services, retains the authority to approve the sale of excess material to an employee, or near relative of such employee, of the Materiel Management unit or of the unit originating any excess material, or the sale of a University-owned vehicle to the principal driver of such vehicle or near relative of such employee.
This authority may be redelegated. Any redelegation of this authority must be in writing and must be as restrictive as this delegation.
Excess property: Property that has no further value to the owning unit but may have value to another unit on campus.
Surplus property: Property that has no further value to any unit on campus but is still useful.
Near relative: Spouse, child, parent, brother, sister, grandparent, grandchild, nephew, niece, aunt, uncle, first cousin, son-in-law, daughter-in-law, father-in-law, mother-in-law, brother-in-law, sister-in-law, and step-relatives in the same relationship.
III. “Supersedes” Notification
This delegation of authority supersedes delegation Chancellor Stevens to Vice Chancellor, Finance, Planning and Administration, dated 10/19/87.
IV. Getting Help
The campus Administrator, Surplus Equipment can respond to questions about this delegation of authority.
If you need help with ...
…interpreting this delegation
Surplus Equipment Administrator, x92852.
Authority to make this delegation is documented as follows:
State of California, Public Contract Code, Section 10334.
Business and Finance Bulletin A-51
and Finance Bulletin, BUS-38, Disposal of Excess Material,
UCOP Delegation DA0483 (no title), dated 10/18/74.
UCSC Policy MSC0004: Delegations of Authority
Special Assistant--Coordination & Review
Vice President--Business & Finance