Authority to Negotiate and Execute Certain Business Contracts
(Delegation of Authority SCDA-BUS0004)
I. Delegation Summary
Delegated To: Director, Materiel Management
Assistant Vice Chancellor, Business and
Administrative Services
Scope of Delegation: This delegation provides authority to negotiate and execute (sign) certain business contracts on behalf of The Regents of the University of California . Please see below for restrictions and exceptions.
Delegated By: Vice Chancellor—Business and Administrative Services
Effective Date: 4-18-00_______________
II. Detailed Delegation
Effective immediately, the Director of Materiel Management and the Assistant Vice Chancellor, Business and Administrative Services are authorized to negotiate and execute various business contracts required with outside organizations, agencies and individuals to implement approved programs and activities, whether the University is the supplier or the recipient of the service covered by the contract, providing such contracts do not involve University expenditures in excess of $500,000. Within the scope of this delegation, the Director of Materiel Management and the Assistant Vice Chancellor, Business and Administrative Services are authorized to negotiate and execute all such contracts except those which contain provisions falling within the restrictions and limitations set forth in Standing Order 100.4(dd); or require approval of The Regents because of specific Regental policy; or require approval by the President pursuant to specific memoranda issued from time to time.
All contracts under this delegation must be executed in accordance with the applicable University policies and procedures governing the particular transaction, including but not limited to Business and Finance Bulletins University policies, and relevant guidelines issued by the appropriate functional areas within the Office of the President. All contracts must be approved as to legal form by the General Counsel prior to execution, unless previously approved by that office and issued without revision.
This delegation does not apply to transactions covered by the following separate delegations of authority, University policies, and Business and Finance Bulletins:
This authority may be redelegated. Redelegation should be limited to appropriate levels of authority. Any redelegation must be in writing and must be as restrictive as this delegation. Additional restrictions, however, may be included.
Business
contract: A legally binding
written agreement of a business or administrative nature, signed by authorized
representatives of the University and an external agency, organization or
individual, who agree to specified terms and conditions. A business contract is either required by
law (e.g., property transactions, copyright assignments) or because the terms
and conditions exceed the requirements of a standard purchase order.
III. “Supersedes” Notification
This delegation of authority supersedes the March 18, 1994
delegation from the Vice
Chancellor—Business and Administrative Services to the Director—Accounting and
Business Affairs on this subject, which is hereby rescinded.
IV. Getting Help
The campus Business
Contracts Office can respond to questions about this delegation of authority.
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If you need help with ... |
Contact
... |
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Determining whether a document is a business contract. |
Business Contracts Office x9-4533 |
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Interpretation of policy and procedures on business contracts. |
Business Contracts Office x9-4533 |
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Determining appropriate levels of authority for execution of contracts. |
Business Contracts Office x9-4533 |
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Interpretation of policy on real property transactions. |
Real Estate Services x9-4747 |
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Determining appropriate levels of authority for execution of real property agreements. |
Real Estate Services x9-4747 |
V. Authority/References
Authority to make this delegation is documented as follows :
SCDA-BUS0003, Authority to Negotiate and Execute Certain Business Contracts, Chancellor to Vice Chancellors and Assistant Chancellors.
Bylaws and Standing Orders of the Regents of the University of California:
Bylaw No. 21.3, Duties of the Secretary
Standing Order No. 100.4, Duties of the President
Business and Finance Bulletin BUS-34, Securing the Services of Independent Consultants
Business and Finance Bulletin BUS-43, Materiel Management
Contracts and Grants Manual, Section 2-600 et seq.
University of California Copyright Policy
UCSC Policy MM0001, Purchasing Common Goods and Services
UCSC Policy MM0003, Purchasing Personal and Professional Services
UCSC Policy BUS0001, Responsibility for Business Contracts
UCSC Procedure BUS0002, Administration of Business Contracts
UCSC Procedure BUS0004, Engaging the Services of Independent Consultants
UCSC Rule Book, Section 40.0, Policy on Use of University Properties.
UCOP Delegation DA2116, Negotiation, approval, and Execution of Campus-Related Real Property Rental Agreements, President to Chancellors et al., April 5, 2000.
SCDABUS0010, Authority to Negotiate and Execute Real Property Rental Agreements and Leases, Chancellor to Vice Chancellor, Business and Administrative Services, June 13, 2001.
VI. Copies
Special Assistant--Coordination and Review
General Counsel and Vice President for Legal Affairs
Senior Vice President--Business and Finance