UC Santa Cruz campus procedure

  Effective Date:  May 1, 1997 (Revised January 16, 2002)
Provider: Jan Tepper, Police Chief, tepper@cats.ucsc.edu, (831) 459-2231

Requesting New or Modified Security Alarm Service

(Procedure SPS0004)

I. Overview/Procedure Description

It is the policy of the University to promote the security of University facilities. Certain facilities may require greater security than is afforded by traditional locking mechanisms.

In accordance with the Policy SPS0003: Installation And Use Of Security Alarms, this procedure provides guidelines for requesting new security alarm service or for requesting modifications to existing security alarm service.

II. Areas of Responsibility

• Police Chief. Assess the need for security alarm devices and approve the design and placement of security alarm systems/equipment; assess the need for additional lock-down devices.
• Physical Plant. Coordinate purchase, installation, and inspection of any security alarm system.
• Communications and Technology Services (CATS). Coordinate the installation and inspection of dedicated telephone lines associated with the security alarm system.
• Requesting Unit. Complete risk analysis to determine if security alarm system is appropriate, initiate request for services as indicated in steps below, and budget for/assume the costs of installation and on-going maintenance of the security alarm system.

III. Procedure Steps/Checklist

A. Requesting Unit

1.       Sends a written request (e.g., memo on unit stationary which describes location in which a system is proposed) for new alarm service or modifications to existing systems to the Police Chief at the UCSC Police Department.

2.       Reviews the analysis provided by the Police Department. The completed survey and design will be given to the requesting unit for their review. If the unit decides to proceed with installation of an alarm system or security devices, the unit will do the following:

      a.       Issues a work order to Physical Plant requesting installation of the security alarm system.

b.       Issues a Telephone Work Order to Communications and Technological Services (CATS) for the installation of a dedicated phone line, if an existing phone line is not available for use with the alarm system. The alarm will be connected to the alarm monitoring station using existing campus telephone lines.

c.        Notifies the UCSC Police Department prior to the actual installation of the alarm to permit the maintenance of accurate records of all campus alarm installations.

B. Police Department

1. Conducts a survey to determine the detection devices required and the design and placement of equipment. The survey will also include an assessment of the need for lock down devices for any/all equipment used in the facility. (Only alarm systems and installations approved by the Police Department may be installed.)
2. Notifies the UCSC Dispatch Center of the new alarm. 

C. Physical Plant

1. Installs the security alarm system.
2. Notifies the UCSC Police Department when the installation of the security alarm system is complete to permit the maintenance of accurate records of all campus alarm installations.

IV. Definitions

Security alarm system: A detection system, which automatically reports intrusion alerts to the Police Department.

Panic Alarm: Alarms which are installed in locations that may have potentially life threatening situations requiring immediate police response. Installation of panic alarms (if recommended and authorized by the Police Department) is limited to areas where the use of the alarm is controlled by authorized personnel.

V. Getting Help

The UCSC Police Department provides training and assistance to campus units (including help with completing forms, carrying out procedures, or interpreting policy).

VI. Applicability and Authority

This procedure for Requesting New or Modified Security Alarm Service applies to all campus locations and Long Marine Lab. Other off-campus properties are not covered.

It is a new procedure and thus supersedes any campus practices in existence prior to its effective date.

The Police Chief is the campus authority for the procedure on Requesting New or Modified Security Alarm Service. This procedure was reviewed and approved by the Vice Chancellor for Business and Administrative Services on January 16, 2002. Next review date is January 2004.

VII. References

Related Policies

UCSC Policy SPS0003: Installation And Use Of Security Alarms

            Business and Finance Bulletin, BUS-43 -- Materiel Management
 
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UC Santa Cruz 
University Police                                                                             tepper@cats.ucsc.edu; (831) 459-2231  

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